Versiobit provides an innovative and simple solution for compliant and secure document archiving, meeting GoBD standards.
On this page, you'll learn what compliant and secure archiving means, why it matters, and how Versiobit makes it easy to meet legal requirements. Our system ensures secure storage of PDFs, Word documents, Excel files, and more – always verifiable and entirely vendor-independent thanks to blockchain technology.
Why is secure document archiving important?
Secure archiving ensures that your data is stored permanently, completely, and in a traceable manner. Here are the key scenarios where it matters most:
GoBD Compliance
The GoBD guidelines require businesses to archive tax-relevant documents securely and tamper-proof. This prevents post-event manipulations. Simple storage solutions like external drives are insufficient for this purpose.
Freelancers and small businesses who manage their accounting independently often face legal risks during audits. Our secure versioning simplifies compliance by recording every transaction and change with absolute reliability.
Comprehensive Documentation
Reliable documentation of key decisions benefits stakeholders in numerous ways, such as during risk assessments, due diligence processes, contract drafting, quality assurance, or shareholder resolutions.
Contract negotiations, for example, can be seamlessly documented to serve as evidence of both parties' intentions in case of disputes.
With our desktop app's continuous file sync, all documents are archived with evidentiary value, ensuring you can always prove what was known at a specific time.
The Versiobit Solution
Versiobit's cloud storage offers a flexible, secure, and compliant solution for all your document archiving needs.
- Changes are recorded continuously. With our desktop app, all adjustments are instantly uploaded to the cloud.
- The modification history makes all changes traceable: when a file was created, edited, or deleted. The history is viewable for both individual files and entire directories.
- Older file versions can be restored at any time.
- Secure archiving is ensured by our innovative blockchain approach.
- To optimize storage, we only keep the last version of a document per day.
Here's what the change history looks like in Versiobit:
Versiobit is an especially simple and cost-effective solution for freelancers and small business owners.
Proven Secure Archiving Through Blockchain
With blockchain technology, your recorded change history is secured, ensuring compliant and tamper-proof document archiving.
How It Works
Each night, a fingerprint of your data is stored on the blockchain. Only the fingerprint is stored – ensuring complete privacy while guaranteeing unmatched data integrity. The blockchain’s tamper-proof timestamp makes every change uniquely tied to a specific moment.
This secure archiving relies on mathematical methods, providing undeniable proof to third parties whenever needed. We utilize Ethereum (via Arbitrum), the world's second-largest blockchain platform.
View Proof
You can view the authenticity proof for any file directly in the web interface.
After uploading or editing a file, a small clock icon appears next to the filename. The next day, this changes to a checkmark, confirming the fingerprint has been stored on the blockchain.
Clicking the icon displays the proof, verifying that the file was stored at a specific date. Here's an example of what a file's proof looks like:
This proof remains valid indefinitely, allowing you to demonstrate the authenticity of your data permanently and independently.
While competitors often tie their secure archiving solutions to long-term vendor lock-in, Versiobit remains flexible. Our blockchain approach ensures that the authenticity of your data can always be verified independently of Versiobit.